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This page contains answers to questions we are frequently asked. Use the index  
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This page contains answers to questions we are frequently asked. Use the index below or the Page Contents button on the upper right part of this page.
  
==Index==
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==Index of questions==
*[[#Question:  Today’s date appears on top of the Notice of Coverage|Today’s date appears on top of the Notice of Coverage]]
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*[http://stormwater.pca.state.mn.us/index.php/Construction_stormwater_permit_application_-_FAQ#Today.E2.80.99s_date_appears_on_top_of_the_Notice_of_Coverage Today’s date appears on top of the Notice of Coverage]
*[[#Question - Trouble finding site on the Construction Stormwater permit search tool|Question - Trouble finding site on the Construction Stormwater permit search tool]]
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*[http://stormwater.pca.state.mn.us/index.php/Construction_stormwater_permit_application_-_FAQ#Trouble_finding_site_on_the_Construction_Stormwater_permit_search_tool Trouble finding site on the Construction Stormwater permit search tool|Trouble finding site on the Construction Stormwater permit search tool]
*[[#Question - What is the normal sequence of system messages|Question - What is the normal sequence of system messages]]
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*[http://stormwater.pca.state.mn.us/index.php/Construction_stormwater_permit_application_-_FAQ#What_is_the_normal_sequence_of_system_messages What is the normal sequence of system messages]
*[[#Question - Who can sign an online CSW permit coverage application|Question - Who can sign an online CSW permit coverage application]]
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*[http://stormwater.pca.state.mn.us/index.php/Construction_stormwater_permit_application_-_FAQ#Who_can_sign_an_online_CSW_permit_coverage_application Who can sign an online CSW permit coverage application]
*[[#Question - Links to the Notice of Coverage and Coverage Card don't work when the applicant first gets the email|Question - Links to the Notice of Coverage and Coverage Card don't work when the applicant first gets the email]]
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*[http://stormwater.pca.state.mn.us/index.php/Construction_stormwater_permit_application_-_FAQ#Links_to_the_Notice_of_Coverage_and_Coverage_Card_don.27t_work_when_the_applicant_first_gets_the_email Links to the Notice of Coverage and Coverage Card don't work when the applicant first gets the email]
  
==FAQ==
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==Frequently Asked Questions (FAQs)==
  
===Question:  Today’s date appears on top of the Notice of Coverage===
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===Today’s date appears on top of the Notice of Coverage===
When you access the Notice of Coverage on the Construction Stormwater permit search tool, today’s date appears on top of the Notice of Coverage.  Should the date be the original date the permit coverage was processed rather than today’s date?
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:'''Question''': When you access the Notice of Coverage on the Construction Stormwater permit search tool, today’s date appears on top of the Notice of Coverage.  Should the date be the original date the permit coverage was processed rather than today’s date?
  
'''Answer:'''
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:'''Answer''': The Construction Stormwater permit search tool is designed to be the current state of the permit coverage.  The Notice of Coverage accessed through the Construction Stormwater permit search tool will therefore always hasve the current date at the top.
  
The Construction Stormwater permit search tool is designed to be the current state of the permit coverage.  The Notice of Coverage accessed through the Construction Stormwater permit search tool will therefore always hasve the current date at the top.
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:A link to an exact copy of the “original” Notice of Coverage, with the date the original Notice of Coverage was processed, is sent via the coverage e-mail to the project owner and project contractor.  A copy of the original notice of coverage can be obtained by contacting MPCA at 651-757-2119.
  
A link to an exact copy of the “original” Notice of Coverage, with the date the original Notice of Coverage was processed, is sent via the coverage e-mail to the project owner and project contractor.   A copy of the original notice of coverage can be obtained by contacting MPCA at 651-757-2119.
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===Trouble finding site on the Construction Stormwater permit search tool===
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[[File:CSW search tool.PNG|right|thumb|300 px|alt=This screenshot of Construcont Stormwater Permit search tool|<font size=3>Screenshot of Construction Stormwater Permit search tool. Click on the image to enlarge.</font size>]]
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[[File:CSW search tool result set.PNG|right|thumb|300 px|alt=This screenshot shows the Construction Stormwater search tool result set|<font size=3>Construction Stormwater search tool result set. Click on the image to enlarge.</font size>]]
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:'''Question''': I am having trouble finding our site on the [https://webapp.pca.state.mn.us/csw/permits Construction Stormwater permit search] tool. Do you have some tips for making it easier to find our site?
  
===Question - Trouble finding site on the Construction Stormwater permit search tool===
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:'''Answer''': Internally this is how we usually search for a site.   
I am having trouble finding our site on the [http://cf.pca.state.mn.us/water/stormwater/csw/search.cfm Construction Stormwater permit search] tool.  Do you have some tips for making it easier to find our site?
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#Open the [https://webapp.pca.state.mn.us/csw/permits Construction Stormwater permit search tool].
 
 
'''Answer:'''
 
 
 
[[File:CSW search tool.PNG|right|thumb|600 px|alt=This screenshot of Construcont Stormwater Permit search tool|<font size=3>screenshot of Construcont Stormwater Permit search tool</font size>]]
 
 
 
[[File:CSW search tool result set.PNG|right|thumb|600 px|alt=This screenshot shows the Construction Stormwater search tool result set|<font size=3>Construction Stormwater search tool result set>]]
 
 
 
Internally this is how we usually search for a site.   
 
#Open the [http://cf.pca.state.mn.us/water/stormwater/csw/search.cfm Construction Stormwater permit search tool].
 
 
#Enter the Owner name or Contractor name. using the main part of the name, and not the entire official name. The search is not case sensitive. It is better to conduct a search using a part of the name you are sure of rather than attempting to enter information you are not sure of. For example if the actual name is Minnesota Department of Transportation, you might only enter “mndot”.   
 
#Enter the Owner name or Contractor name. using the main part of the name, and not the entire official name. The search is not case sensitive. It is better to conduct a search using a part of the name you are sure of rather than attempting to enter information you are not sure of. For example if the actual name is Minnesota Department of Transportation, you might only enter “mndot”.   
 
#Sort the result set by coverage date by clicking on Coverage Begin Date. Note that you can sort by any column in the table by clicking on the column title (e.g. Preferred ID, Permit Type, etc.)
 
#Sort the result set by coverage date by clicking on Coverage Begin Date. Note that you can sort by any column in the table by clicking on the column title (e.g. Preferred ID, Permit Type, etc.)
 
#Look for the site of interest. The most recent applications will be at or near the top of the list.
 
#Look for the site of interest. The most recent applications will be at or near the top of the list.
  
===Question - What is the normal sequence of system messages===
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===What is the normal sequence of system messages===
What is the normal sequence of system messages?
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:'''Question''': What is the normal sequence of system messages?
  
'''Answer:'''
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:'''Answer''': Maybe best way to explain the “messages” is to go through the normal sequence of system events when someone applies for CSW permit coverage online
  
Maybe best way to explain the “messages” is to go through the normal sequence of system events when someone applies for CSW permit coverage online
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:Day 1 - Application Day
 
 
Day 1 - Application Day
 
 
#Application started but prior to being “signed”
 
#Application started but prior to being “signed”
 
##Status in system is “In Progress”
 
##Status in system is “In Progress”
Line 49: Line 41:
 
##Status in the system is still “Awaiting Payment” because the payment has been made but has not yet cleared the bank
 
##Status in the system is still “Awaiting Payment” because the payment has been made but has not yet cleared the bank
  
Day 2 –The next business day  
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:Day 2 –The next business day  
Morning
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::Morning
 
#System is informed by US Bank system payment has cleared.
 
#System is informed by US Bank system payment has cleared.
 
##Status in the system is changed to “Migrated”
 
##Status in the system is changed to “Migrated”
Line 57: Line 49:
 
##You can look in Tempo and see the permit coverage
 
##You can look in Tempo and see the permit coverage
  
Evening
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::Evening
 
#That evening a batch processer runs and triggers the following
 
#That evening a batch processer runs and triggers the following
 
##New data entered into Tempo from the last 24 hours is copied into the database tables that support our data driven web page system that we all call the CSW permit search.   
 
##New data entered into Tempo from the last 24 hours is copied into the database tables that support our data driven web page system that we all call the CSW permit search.   
 
##This site will now be visible if it is searched for in the Permit Search.
 
##This site will now be visible if it is searched for in the Permit Search.
 
##The official Notice of Coverage and Coverage Card are pushed into the OnBase document management system.   
 
##The official Notice of Coverage and Coverage Card are pushed into the OnBase document management system.   
##The links on the Notice of Coverage email will now work.  
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##The links on the Notice of Coverage email will now work.
 
 
===Question - Who can sign an online CSW permit coverage application===
 
 
 
Who can sign an online CSW permit coverage application?
 
  
'''Answer:'''
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===Who can sign an online CSW permit coverage application===
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:'''Question''': Who can sign an online CSW permit coverage application?
  
The logged-in user must sign the application.  The logged in user can be anyone.
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:'''Answer''': The logged-in user must sign the application.  The logged in user can be anyone.
  
The owner and operator, as defined in the permit, are liable for compliance with the permit regardless of who signs the application.  Upon completion of the permit, coverage application the owner and contractor are sent a “notice of coverage email”.  The logged in user does not receive the notice of coverage e-mail unless they are the owner or contractor.  The email indicates the coverage date and informs the owner and contractor that they should contact the MPCA immediately if there is a problem (such as they are not the owner or contractor). There is a $400 application fee.  
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:The owner and operator, as defined in the permit, are liable for compliance with the permit regardless of who signs the application.  Upon completion of the permit, coverage application the owner and contractor are sent a “notice of coverage email”.  The logged in user does not receive the notice of coverage e-mail unless they are the owner or contractor.  The email indicates the coverage date and informs the owner and contractor that they should contact the MPCA immediately if there is a problem (such as they are not the owner or contractor). There is a $400 application fee.
  
===Question - Links to the Notice of Coverage and Coverage Card don't work when the applicant first gets the email===
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===Links to the Notice of Coverage and Coverage Card don't work when the applicant first gets the email===
Why don’t the links to the Notice of Coverage and Coverage Card on the CSW confirmation e-mails work when the applicant first gets the email?
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:'''Question''': Why don’t the links to the Notice of Coverage and Coverage Card on the CSW confirmation e-mails work when the applicant first gets the email?
  
'''Answer:'''
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:'''Answer''': The links to the Notice of Coverage and Coverage Card on the Construction Stormwater confirmation e-mails link to the official Copy of Record documents that are in the agency’s document management system.  These official documents are generated at the same time as the email is sent but they do not get loaded into the agency’s document management system until a nightly batch cycle is run. Once the nightly cycle loads documents into the agency’s document management system the links will work.
  
The links to the Notice of Coverage and Coverage Card on the Construction Stormwater confirmation e-mails link to the official Copy of Record documents that are in the agency’s document management system.  These official documents are generated at the same time as the email is sent but they do not get loaded into the agency’s document management system until a nightly batch cycle is run. Once the nightly cycle loads documents into the agency’s document management system the links will work.
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<noinclude>
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[[Category:Level 2 - Regulatory/Construction (CSW)]]
 +
</noinclude>

Latest revision as of 15:27, 11 January 2023

This page contains answers to questions we are frequently asked. Use the index below or the Page Contents button on the upper right part of this page.

Index of questions

Frequently Asked Questions (FAQs)

Today’s date appears on top of the Notice of Coverage

Question: When you access the Notice of Coverage on the Construction Stormwater permit search tool, today’s date appears on top of the Notice of Coverage. Should the date be the original date the permit coverage was processed rather than today’s date?
Answer: The Construction Stormwater permit search tool is designed to be the current state of the permit coverage. The Notice of Coverage accessed through the Construction Stormwater permit search tool will therefore always hasve the current date at the top.
A link to an exact copy of the “original” Notice of Coverage, with the date the original Notice of Coverage was processed, is sent via the coverage e-mail to the project owner and project contractor. A copy of the original notice of coverage can be obtained by contacting MPCA at 651-757-2119.

Trouble finding site on the Construction Stormwater permit search tool

This screenshot of Construcont Stormwater Permit search tool
Screenshot of Construction Stormwater Permit search tool. Click on the image to enlarge.
This screenshot shows the Construction Stormwater search tool result set
Construction Stormwater search tool result set. Click on the image to enlarge.
Question: I am having trouble finding our site on the Construction Stormwater permit search tool. Do you have some tips for making it easier to find our site?
Answer: Internally this is how we usually search for a site.
  1. Open the Construction Stormwater permit search tool.
  2. Enter the Owner name or Contractor name. using the main part of the name, and not the entire official name. The search is not case sensitive. It is better to conduct a search using a part of the name you are sure of rather than attempting to enter information you are not sure of. For example if the actual name is Minnesota Department of Transportation, you might only enter “mndot”.
  3. Sort the result set by coverage date by clicking on Coverage Begin Date. Note that you can sort by any column in the table by clicking on the column title (e.g. Preferred ID, Permit Type, etc.)
  4. Look for the site of interest. The most recent applications will be at or near the top of the list.

What is the normal sequence of system messages

Question: What is the normal sequence of system messages?
Answer: Maybe best way to explain the “messages” is to go through the normal sequence of system events when someone applies for CSW permit coverage online
Day 1 - Application Day
  1. Application started but prior to being “signed”
    1. Status in system is “In Progress”
  2. Once application is signed the Acknowledgement e-mail is sent to logged-in user.
    1. Status in the system is “Awaiting Payment”
  3. Once they have completed entering their payment information, the Payment Confirmation e-mail sent to logged-in user
    1. Status in the system is still “Awaiting Payment” because the payment has been made but has not yet cleared the bank
Day 2 –The next business day
Morning
  1. System is informed by US Bank system payment has cleared.
    1. Status in the system is changed to “Migrated”
    2. Notice of coverage email is sent to Owner and Contractor. (Note if logged-in user is not the Owner or Contractor they do not get the notice of coverage email.
    3. The links on this email to the notice of coverage and coverage card will not work until these two documents get migrated into OnBase.
    4. You can look in Tempo and see the permit coverage
Evening
  1. That evening a batch processer runs and triggers the following
    1. New data entered into Tempo from the last 24 hours is copied into the database tables that support our data driven web page system that we all call the CSW permit search.
    2. This site will now be visible if it is searched for in the Permit Search.
    3. The official Notice of Coverage and Coverage Card are pushed into the OnBase document management system.
    4. The links on the Notice of Coverage email will now work.

Who can sign an online CSW permit coverage application

Question: Who can sign an online CSW permit coverage application?
Answer: The logged-in user must sign the application. The logged in user can be anyone.
The owner and operator, as defined in the permit, are liable for compliance with the permit regardless of who signs the application. Upon completion of the permit, coverage application the owner and contractor are sent a “notice of coverage email”. The logged in user does not receive the notice of coverage e-mail unless they are the owner or contractor. The email indicates the coverage date and informs the owner and contractor that they should contact the MPCA immediately if there is a problem (such as they are not the owner or contractor). There is a $400 application fee.

Links to the Notice of Coverage and Coverage Card don't work when the applicant first gets the email

Question: Why don’t the links to the Notice of Coverage and Coverage Card on the CSW confirmation e-mails work when the applicant first gets the email?
Answer: The links to the Notice of Coverage and Coverage Card on the Construction Stormwater confirmation e-mails link to the official Copy of Record documents that are in the agency’s document management system. These official documents are generated at the same time as the email is sent but they do not get loaded into the agency’s document management system until a nightly batch cycle is run. Once the nightly cycle loads documents into the agency’s document management system the links will work.

This page was last edited on 11 January 2023, at 15:27.